PowerPoint 2011 also allows you to select multiple sections of text simultaneously. To select multiple sections, hold the key on the keyboard and then highlight multiple sections of text. Dec 04, 2018 In this video, you will learn How to Highlight Text in Microsoft PowerPoint. In this video, you will learn How to Highlight Text in Microsoft PowerPoint. In Microsoft PowerPoint 2013, one way is to copy the text you want to highlight to Microsoft Word, highlight in Microsoft Word and copy it back to Microsoft PowerPoint: How to add text to chart in excel for mac.
First of all, PowerPoint 2013 or any of the previous versions do notsupport text highlighting. And before we explore getting over this limitation, let's ask ourselves why do we need to highlight atext? If you want to emphasize some important words within your slide, then the highlighting may indeed help. However, unlikeMicrosoft Word, PowerPoint doesn't have a ready-made tool to highlight text, but you can use Word's highlighting options as aworkaround!
Follow these steps to learn how to highlight a text withinPowerPoint 2013 for Windows:
- Select the text on your slide, as shown inFigure 1, below. Thereafter copy (Ctrl + C) the selected text to the Clipboard.
Figure 1: Text selected on the slide- Now, launch Word and create a new document. Then, paste (Ctrl + V) thecopied content within this document. Once you paste, you will see that the Paste Options icon appears, as shown highlighted inred within Figure 2.
Figure 2: Paste Options icon- Now immediately press the Ctrl key, or click the Paste Options button. Either action willbring up the Paste Options drop-down menu, as shown in Figure 3, below. Here select the Keep Source Formatting option (highlighted in red within Figure 3)to retain the text formatting from the source PowerPoint slide.
Figure 3: Keep Source Formatting option- Within Word, now select the pasted text. Then access the Home tab of the Ribbon, and click theText Highlight Color button (highlighted in red within Figure 4).Note that the text is now highlighted in yellow (refer to Figure 4, again).
Figure 4: Text highlighted- Do note that you can choose more highlight colors too. To do so, click the downward pointing arrow next to theText Highlight Color button to bring up the drop-down menu that you see in Figure 5, below.
Figure 5: Text Highlight Color drop-down menu
Figure 6: The highlighter icon cursor- Now you can highlight text almost as if you were using a conventional highlighter pen with a piece of paper or a book.You can highlight contiguous or non-contiguous areas of text now. The latter is shown in Figure 7 below.
Figure 7: Highlight non-contiguous areas of text- Now copy (Ctrl + C) all text back to the Clipboard. Paste(Ctrl + V) within yourPowerPoint slide. Once you paste, you will see that the Paste Options icon appears. Now immediately press theCtrl key, or click the Paste Options button. Either action will bring up thePaste Options drop-down menu, as shown in Figure 8, below. Here select theKeep Source Formatting option (highlighted in red within Figure 8) to retain the text formatting from the source Word document.
Figure 8: Select Keep Source Formatting option- In Figure 9, below you can see that the highlighted text copied back to PowerPoint. Notice that we pastedtext that had both contiguous or non-contiguous areas of highlighted text.
Figure 9: Both contiguous and non-contiguous areas of highlighted text copied back to PowerPoint- Once done, you can copy the highlighting to other text without having to use Word again. You can also remove the highlightaltogether right within PowerPoint. Both procedures are explained in ourCopy and Remove Highlighting forText in PowerPoint 2013 tutorial.
- Save your presentation often.
More About Highlighting in Microsoft Word 2013
We recommend that you select the text first in Word, and then choose a highlight color. Alternatively, Word lets you choose ahighlight color even when no text is selected. If you do so, the cursor changes to the highlighter icon, as shown highlighted inred within Figure 6, below.- Follow these steps to learn how to highlight a text within PowerPoint 2013 for Windows: Select the text on your slide, as shown in Figure 1, below. Thereafter copy ( Ctrl + C) the selected text to the Clipboard. Now, launch Word and create a new document. Then, paste ( Ctrl + V) the copied content within this document.
- Here are some guidelines for selecting text in PowerPoint 2013: Click anywhere in the text, you end up creating a text insertion cursor, any text you type now will show up after the text insertion cursor. This does not select any text. To select text now: Highlight text before or after the text insertion cursor by dragging in the direction you.
Although PowerPoint does include options to use pictures, SmartArt, charts, sounds, and even video clips, we yet have to see a presentation thathad no text at all. Nothing conveys a message better than text, and even pictures do need captions in the form of text. In PowerPoint, severalslide objects can include text. These include text placeholders,text boxes,shapes, tables,SmartArt, charts, etc. In this tutorial though, weare only exploring selecting and editing text within text placeholders, text boxes, and shapes.
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Selecting the Text
PowerPoint provides plenty of ways in which you can edit text, but selection is important since you first need to select any text you want toedit. Note that selecting text is different from selecting the containers that include text:
- If you click the edge of the placeholder, text box, or shape. You select the entire placeholder, text box, or shape, as shown inFigure 1, not just the text it contains. Note that the selected placeholder, text box, or shape is surrounded by a solid linewith selection handles.
Figure 1: Entire Placeholder is selected- If you click within the placeholder, text box, or shape that contains text, and then select the text as per the guidelines in the nextparagraph, the text gets highlighted as shown in Figure 2. This means you selected that text. Note that the placeholder, text box,or shape which contains selected text is surrounded by a dashed line with selection handles.
Figure 2: Text selected within the text placeholder
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Here are some guidelines for selecting text in PowerPoint 2013:
- Click anywhere in the text, you end up creating a text insertion cursor, any text you type now will show up after the text insertioncursor. This does not select any text. To select text now:
- Highlight text before or after the text insertion cursor by dragging in the direction you want. This selects the text (refer toFigure 2 above).
- Press Ctrl+A to select all the text.
- Double-click anywhere in the text, you end up selecting the entire word within which you double-clicked.
- Triple-click anywhere in the text, you end up selecting the entire sentence, or bulleted list level within which you triple clicked.
Changing Text
Highlight Text Microsoft Powerpoint 2011 Full
Now, after you have learned how to select the text, follow these basic techniques of changing text on the slide:
- Open any presentation which has a slide with some text content, as shown in Figure 3.
Figure 3: A slide with plenty of text- Click inside the text placeholder (or a text box, oreven a shape) to select the text you want to edit. We explained selection techniques for text earlier on this page.
- Now, just type the new text to replace the selected text.
- Make sure to save your presentation often.